Privacy Statement

Privacy Statement – United States Residents
 
PLEASE READ THIS PRIVACY STATEMENT (“STATEMENT”) CAREFULY BEFORE USING THIS WEBSITE (“SITE”).  BY USING THE SITE, YOU AGREE TO BE BOUND BY THIS STATEMENT, AS SUPPLEMENTED OR MODIFIED BY ELEMENT FROM TIME TO TIME AS DISCUSSED BELOW.  IF YOU ARE A RESIDENT OF, OR PROVIDING PERSONAL INFORMATION ABOUT, A RESIDENT OF CANADA OR MEXICO PLEASE ALSO READ THE CANADIAN AND/OR MEXICAN PRIVACY STATEMENTS AVAILABLE ON THIS SITE.
 
Gelco Corporation (“Operator,” “Element,” or “we”) is the commercial operator of this Site, although software, hosting and other functions and content may be provided by Operator’s service providers (“Service Providers”), other companies and entities affiliated with Operator (“Affiliates”), or those merely in a business relationship with Operator (“Business Partners”). Business Partners may include, but are not limited to, Customers of Element (as defined below) or suppliers of goods and services to Element and its Customers (“Suppliers”). Operator’s Service Providers, Affiliates and Business Partners are intended third-party beneficiaries of this Statement.
 
Element and Affiliates offer customers (“Customers”) a variety of vehicle fleet related products and services in the United States.  Certain Affiliates offer their Customers a variety of vehicle fleet related products and services in Canada and Mexico, which products and services may be supported by this Site. Element operates public websites, which may be visited by anyone on the World Wide Web, for the purpose, among other things, of advertising and promoting itself, its products and services and those of its Affiliates, Business Partners and Service Providers. Element also operates password protected websites for the purpose of communication with either Customers or Suppliers.
 
None of the websites operated by Element are directed to or intended for individuals under 13 years of age.
  
This Statement describes the type of information Operator and its Affiliates, Business Partners and Service Providers may collect from visitors to this Site other websites operated by Element, and what Element does with that information. This Statement applies solely to information that visitors provide or that may be automatically collected through this Site and other websites operated by Element. This Statement does not describe information collection, use or sharing practices and policies with respect to data or information that Element collects by any other means such as from vehicles, through e-mail, telephone or personal contact, through other software or applications, or through file transfers. This Statement also does not apply to information or data collected on or through websites or products operated by our Service Providers, Affiliates or Business Partners, or to information or data provided to us in any other fashion by our Service Providers, Affiliates, or Business Partners.
 
This Statement is applicable only to United States based visitors. If you are a resident of, or providing personal information about a resident of, Canada or Mexico, please also read the Canadian and/or Mexican Privacy Statements available on this Site.
 
WHAT INFORMATION DO WE COLLECT? HOW DO WE COLLECT IT?
 
Information We Collect by Automated Means
This Site logs certain information about every request made of it. This information is used for system administration, for bug tracking, and for producing usage statistics. When you visit this Site, our Web Servers collect the name of the domain you used to access the Internet, which pages on the Site you visited and when they were visited, your Internet browser type and platform, the link that brought you to the Site and any links clicked within the Site.

Cookies.  Cookies are small pieces of data stored by the Site on your Internet browser on your device’s hard drive. If you visit our Site, a cookie will then be used to collect data about your use of the Site such as the number of visits, average time spent, page views and other statistics relating to our Site. This cookie by itself does not tell us your email address or who you are.
 
If this Site is a password protected website operated by Element, we provide access to our applications using an enhanced username/password/security question authentication scheme. Users are authenticated against a user store. If you are a registered user and have clicked either “Remember Me” or “Remember this Device” or provided similar directions to your Internet Web browser, cookies will be used by Element to collect and store security related information such as username, location, IP address, browser information, and browser locale to determine risk factors in order to provide enhanced security authentication. In either case, upon successful authentication, you are issued a session ticket in the form of a cookie. That cookie provides access for the user within our environment.
 
Some of our Affiliates, Service Providers and Business Partners may use cookies on our Site (for example, advertisers). However, we have no access to or control over these cookies once we have given permission for these third parties to set cookies for advertising.
 
You may set your Internet browser to notify you when you receive a cookie or to prevent cookies from being sent. Please note, however, that by not accepting cookies, you may limit the functionality we can provide you when you visit our Sites and your ability to access certain products and services we offer.
 
Information Provided by You or At Your Choice
If you use any location-enabled products, you may be sending us location information. Location-enabled features are opt-in and you have control over your participation.
 
If you have connected to this Site or provided information through a social networking site, we may receive certain information about you from your profile on that site, including, but not limited to, your name, company, and title.
 
When you provide personal information using the Site about another person (a “data subject”), by providing such information and using the Site you hereby expressly acknowledge that (1) you are authorized to provide such personal information about the data subject and (2) when necessary, you or your employer, your company or another third party with which you have a relationship (“Your Company”) have obtained the consent of the data subject to provide such personal information using the Site and to our use, transfer and processing of such personal information in accordance with this Statement.
 
Contact Us Submissions. If you decide to provide personal about yourself or another person, such as your name or physical address, or your company name and address, or your email address or your phone number as part of a “Contact Us” or other submission, then any personal information you provide will be handled in accordance with this Statement. If you decide to register online or request information, products or services from us, we may collect additional, business related information from you, such as the size of your fleet.
 
Customer Submissions. When Your Company is a Customer of Element, we may need to ask you for personal information about yourself or about another person in order to assist us in providing to you or Your Company those products and services which you or Your Company has requested us to provide. If you are uncomfortable with providing any personal information about yourself or about another person, then please discuss the matter with Your Company.

In order to provide the products and services to you or Your Company, we may ask you to provide, among other things, the following types of personal information about yourself and/or a data subject. Precisely which personal information will be requested depends on the specific product or service: 

  • name, date of birth, home address, home phone and/or cell phone number(s), personal e-mail address
  • employment related information such as employment address, e-mail address, phone number, employee identification number and employment status
  • national identification numbers such as social security number, and driver license number
  • credit card number or other account numbers or banking information
  • personal and business mileage information and vehicle description information
  • spouse / domestic partner information
  • traffic violations, parking tickets, toll highway charges and vehicle accident information
  • certain financial information, and credit and collection information

Supplier Submissions. When Your Company is a Supplier to Element and/or its Customers, we may need to ask you for any of the following personal information about yourself and/or about a data subject, such as the driver of a vehicle, or for any of the following information about the transaction, in connection with the products and services of your Company. If you are uncomfortable with providing any personal information about yourself or about a data subject, then please discuss the matter with Your Company.

  • name
  • employment related information such as employment address, e-mail address, phone number, employee identification number and employment status
  • certain financial information, and credit and collection information
  • vehicle related information such as make and model, or registration and license information
  • purchase order and invoice related information.

Please note that we do not knowingly solicit information from individuals under 13 years of age and we do not knowingly market our products or services to such children. As a result, children under 13 years of age should not use this Site.

HOW DO WE USE INFORMATION COLLECTED?
 
Information Collected Automatically
The data and information collected by the Web Servers and "cookies" may be used by us, our Service Providers, Affiliates and Business Partners to measure the number of visits, average time spent, page views and other statistics about visitors to our Site. We also use automatically collected data and information to monitor Site performance, to improve site navigation and provide an optimal browsing experience for you, to make our provision of products and services more efficient, to improve the content of our Site, to measure the effectiveness of our promotional placements, and to create aggregate data for site traffic analysis. We may also use cookies to allow us to recognize you on subsequent visits and for security authentication.
 
Information Provided By Users
If you are visiting a Site that permits input of an address or other personal information in order for us to provide to you corresponding Supplier locations or other products and services, we will use that information to respond to your request but not to identify you. If you are using a mobile device and have shared your location with us, we will use that location to respond to your request but not to identify you. If you are accessing this Site through a social network site and we have been provided personal information, we will use the information in a manner consistent with this Statement.
When you provide information through a “Contact Us” or similar submission, we may use the information you submit to communicate with you or Your Company about our products and/or services and about those of our Affiliates, and to conduct surveys.
 
If Your Company is a Customer or Supplier we may use information you submit as discussed in the Element Terms and Conditions in connection with the provision of services and products to, or by, Your Company and as more fully discussed in Sharing of Information below.
 
Sharing of Information
We may share data collected through Web Servers and "cookies" with our Affiliates, Business Partners and/or Service Providers. This Statement covers the use of cookies by Element only and does not cover the use of cookies by our Affiliates, Business Partners, or Service Providers.
 
When you provide information to us, we may share such information with our Service Providers, Affiliates, and Business Partners. You acknowledge that in using the Site you may be providing us with personal information about yourself or a data subject such as other employees, contractors or agents of Your Company, or if you are a Supplier, such as employees of our Customers. Personal information, about you or others, and other information which you provide using this Site, will be collected, processed and used by us, our Service Providers, Affiliates, Business Partners and Your Company and Your Company’s affiliated or associated companies for the purpose of providing our products and services and of facilitating the transactions you or Your Company enter into with us. We are part of a global business and so information, including personal information, may be transferred to, processed and held in the United States and in other countries by us, our Service Providers, Affiliates, or Business Partners. By providing us information and using the Site you consent to such transfer and processing. Such transfer and processing shall be carried out in accordance with relevant legislation.
 
We also may provide your information or information that you provide to us about a data subject to third parties in response to a request by a law enforcement authority, in order to comply with federal or state laws or regulations, or when required or permitted by law or legal process, including a court order or subpoena.
 
We may also aggregate statistics that we gather about our Customers, Suppliers, prospects, sales, traffic patterns, and services and provide these statistics to Service Providers, Affiliates, and Business Partners in aggregate form; however, when we do, these statistics will not contain any personally identifiable information about you or a data subject.
 
In the event that all or part of Element or all or part of its assets are acquired by, merged with, sold to, or otherwise disposed of to one of more third parties (including, without limitation, in the event of bankruptcy), your personally identifiable information and information that you have provided to us about a data subject may be among the items so transferred or disposed.
 
If you use a mobile device to connect to this Site, all requests are sent through your mobile carrier's network and your carrier may have access to it. Consult your carrier's privacy policies for additional information.
 
SECURITY OF COLLECTED INFORMATION
We maintain physical, electronic, and administrative safeguards designed, under a risk-based approach, to protect the information collected through this Site from accidental, unauthorized or unlawful access, use, modification, disclosure, loss, or destruction. However, no security measures are perfect. Accordingly, we do not guarantee or warrant the security of the information you provide to us.
 
ONLINE SURVEYS
At times, we conduct or may engage a third party to conduct online surveys to better understand the needs, profiles, and experience of our visitors. You will be given the option of not participating in such surveys. If you indicate that you do not wish to participate, we may attempt to track your preference by use of a cookie to better avoid multiple participation requests.
 
HOW DO YOU ACCESS AND UPDATE YOUR INFORMATION?

For those websites operated by Element that do permit changes to information provided, please follow the directions on each such website.  You may otherwise contact our customer service representatives or your account representative.
 
OTHER INFORMATION COLLECTORS

This Statement only applies to the use and disclosure of information we collect from visitors online through this Site. This Site may include links to the sites of our Affiliates, Business Partners or others. We may also offer you certain social networking services through our Site, such as the ability to share information about your activity on our Site. The privacy practices or policies of those sites may be different from ours. Information you disclose to other parties or through such sites or services is subject to the privacy practices and policies of those parties, services or sites. Social networking services may be able to collect information about you, including about your activity on our Site, and they also may notify your friends, both on our Site and on the services themselves, that you are a Site user or about your use of the Site. We are not responsible for the content, privacy practices or your use of linked sites or social networking services.
 
INTERNATIONAL USERS

This Site is controlled, operated and administered by Element from its offices within the United States of America and this Statement is provided in accordance with and subject to applicable U.S. law. If you are a resident of, or providing personal information about a resident of, Canada or Mexico, please also read the Canadian and/or Mexican Privacy Statements available on this Site.  While French and Spanish versions of this Privacy Statement are made available, the English language version governs and controls in all respects. If you decide to continue to access this Site from your location outside of the United States, you hereby agree to be subject to this Statement and waive all other privacy-related rights you may have.
 
WHAT IF WE CHANGE OUR PRIVACY STATEMENT?

We reserve the right to modify or supplement this Statement at any time. If we make any material change, we will update this Site to include such changes. We recommend that you review this Statement regularly for changes.

 Effective November 2015 (v.2)